Administrative and Communications Coordinator

Monteregie East Partnership for the English-speaking Community (MEPEC) is a not-for-profit organization whose mission is to serve the interests of the English-speaking community of the Montérégie-Est. At MEPEC, we’re committed to making a difference in the lives of those around us, whether it’s our employees, members, or the greater community. We believe that our diverse English-speaking community contributes to the Montérégie-Est region as active, vibrant, engaged and thriving members. We therefore work every day in building an inclusive, supportive, collaborative, educational and friendly environment. 

MEPEC is currently recruiting an Administrative and Communications Coordinator to be responsible for providing organizational and administrative support to the management team and coordinators but also develop content and promotional material to enhance MEPEC’s visibility, services and activities. The Administrative and Communications Coordinator ensures the smooth running of the office’s day-to-day operations, welcoming members and visitors, managing reception, activities and ensuring appropriate internal and external communications.  

KEY RESPONSIBILITIES 

• Welcome in-person members and visitors and answer telephone calls, determine the purpose of their visit and redirect them to the appropriate person or external resource.  
• Manage MEPEC’s shared email boxes (Info and Library), by answering, redirecting messages and emails, and sorting and distributing mail.   
• Maintain the inventory, and purchase office and project materials and supplies.  
• Carry out various financial tasks such as paying bills, preparing cheques, processing expense claims, managing petty cash, making bank deposits and preparing monthly accounting records. 
• Manage an online presence by monitoring social media accounts, producing innovative, engaging and unique digital content to promote MEPEC services and activities. 
• Collaborate in the implementation of the Marketing and Communications Strategy. 
• Prepare, translate, review, edit and proofread correspondence, invoices, presentations, brochures, publications, reports or other related documents, when requested. 
• Maintain the record and filing system tools and resources (including but not limited to the Classification Plan, archives, memberships)  
• Run errands. 
• Attend outreach and networking events as requested.  
• Participate in team meetings and in the development and execution of organizational events or initiatives. 
• Any other related task as assigned by the Program Manager or the Executive Director. 

PROFESSIONAL REQUIREMENTS 

• Theoretical knowledge equivalent to a high school level plus a vocational training program (AEC) in office administration, arts and communication, or related field. 
• Great experience in communication and/or office administration is considered in lieu of the required academic diploma. 
• From one (1) year to less than three (3) years of previous experience, including the time required to familiarize yourself with the tasks. 
• Great experience and proficiency with relevant software (Microsoft Office 365, AirTable and Canva). 
• Knowledge of administrative and clerical procedures. 
• Experience in information and communication management. 
• Demonstrate excellent English and French language (written and spoken). 

KNOWLEDGE, SKILLS AND ABILITIES 

• Strong interpersonal and communication skills 
• Strong professional autonomy and ability to work independently as well as part of an interdisciplinary team 
• Strong writing and documentation skills, with a meticulous approach to detail  
• Customer service oriented 
• Creative 
• Adaptable and cooperative 
• Flexible 

CONDITIONS OF EMPLOYMENT 

• This position is based on a 32 hours per week work schedule, during the week Monday to Thursday and half-days on Friday. 
• Starting date: January 23, 2025 
• The hourly salary is from 23,30$ to 25.30$. 
• Work benefits: 3-week vacation after 1 year, 8-day paid vacation at Christmas, 13 holidays, 8 sick and personal days, frequent company activities, tuition reimbursement or training, teleworking on Fridays during the summer (July to August), flexible hours, complete group insurance plan after 3 months, with up to 50% contribution from the employer, RRSP after 3 months, with up to 3% employer contributions. 

By joining our team as an Administrative and Communications Coordinator you will have the opportunity to make a meaningful impact in the English-speaking community while developing valuable skills in communication, administration, and leadership. 

Interested candidates must submit their application with their Cover Letter and Resume to Kareen Massé at kareen.masse@mepec-pemca.org.  

We thank all candidates for applying, however, only those selected for an interview will be contacted.